Client onboarding agents
Turn intake forms, custodial paperwork, CRM notes, and follow-up emails into a clean onboarding checklist with owners and missing-item tracking.
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Registered Investment Advisors
AI Agents for RIA Firms
Advisors should spend more time advising and less time rebuilding the same client packet.
Direct answer
AI agents for RIA firms
Arkhos Labs builds custom AI agents for RIA firms that automate onboarding, meeting prep, client service workflows, portfolio reporting, and back-office follow-through while keeping advisors and compliance teams in control.
Use cases
Workflows we can own
Advisor meeting prep
Summarize portfolio changes, open tasks, life events, prior notes, and planning opportunities before each client conversation.
Client service follow-through
Draft recap emails, assign next steps, update CRM fields, and route operational requests to the right person after a meeting.
Systems
Integrations the agent has to respect
RedtailWealthboxSalesforce Financial Services CloudOrionBlack DiamondSchwabFidelityMicrosoft 365
Controls
Where the implementation has to be careful
Compliance-visible workflows
Every generated action, message, and data change can be logged for review before it reaches a client or recordkeeping system.
No hidden portfolio advice
Agents prepare context and operational next steps. Advisors approve advice and client-facing recommendations.
Custodian-aware operations
Workflows can account for the forms, statuses, and handoffs each custodian requires.
The bottleneck inside growing RIA firms
Growth creates coordination drag. New clients send information in pieces, custodial forms change by account type, advisors make promises in meetings, and client service teams chase details across email, CRM, portfolio systems, and shared drives.
That work matters, but it should not consume the firm's best people.
What we build for RIA firms
Onboarding systems that do not drop details
An onboarding agent reads intake forms, emails, CRM notes, and document uploads. It builds the checklist, identifies missing items, drafts follow-up, and keeps the advisor and service team aligned.
Meeting prep that starts from the whole client picture
The agent gathers portfolio context, open tasks, prior conversations, planning opportunities, and account changes into a brief the advisor can trust.
After-meeting execution
Client meetings create work. The agent drafts the recap, turns next steps into tasks, updates the CRM, and routes operations work to the right queue.
Built for advisor-led work
- Advisor control. The system prepares and routes work, but advisors approve client-facing recommendations.
- Compliance visibility. Every generated message and operational action can be logged and reviewed.
- System reality. RIAs rarely live in one platform, so the agent has to work across CRM, custodian, portfolio reporting, email, and tasks.
Engagement model
- Week 1-2. Map onboarding, meeting prep, and service workflows with advisors and operations.
- Week 3-6. Build one agent against one workflow with real client scenarios.
- Week 7-8. Parallel-run with your team and measure speed, accuracy, and advisor adoption.
- Week 9+. Expand into adjacent service workflows once the first one is trusted.
Book a call. Bring a client workflow that keeps slipping through the cracks, and we will show where an agent can take ownership.
Questions
Answers buyers usually need first
What can AI agents automate for RIAs?
AI agents can automate onboarding checklists, meeting prep, client service recaps, CRM updates, task routing, document collection, and portfolio reporting preparation.
Can an AI agent send emails to clients?
It can draft and route emails, but most RIA workflows should keep advisor or compliance approval before client-facing messages are sent.
What is the best first RIA workflow to automate?
Client onboarding is often the best first workflow because it is repeatable, painful, measurable, and spread across CRM, custodial paperwork, email, and internal task management.
Proof points
- Built for advisory teams that already have systems but still rely on manual coordination.
- Works best when the firm has clear service standards and repeatable onboarding steps.
- Designed to support advisor judgment, not replace the advisor relationship.
Related pages
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